Legal Assistant & Client Services Coordinator

Interested in Supporting a Legal Team with a Compelling Culture and Growing Business?

We are looking for a legal assistant & client services coordinator to help us with client services, legal support, and admin support for the firm’s CEO

We have an immediate need for a smart, humble, and hungry admin to join our legal team. This role is ideal for a team player that wants to make an impact daily on the lives of our clients and support our legal team. This position offers significant opportunity for career development through developing skills in the three primary areas of responsibility: client intake and services, legal support, and admin support for the firm’s CEO. Because this is such an important role on our team, we want to be clear that this is not a “foot in the door” position. We are looking for a candidate that is passionate about making a career out of this position.

At least three years experience with a law firm is required.

This is a full-time, in-office position in Dallas, Texas.

Core Responsibilities

The core responsibilities for this position will fall primarily into the following three categories, but we require someone with a “can do” attitude to help out with a variety of different projects from time to time:

  • Client Intake & Service —

    • Managing client intake, conflicts checks, engagement and disengagement letters

    • Manage potential new client leads, prospects, and sales funnels (e.g., screen new leads and schedule discovery calls)

    • Manage the firm’s CRM

    • Run client anniversary and keep-in-touch programs

    • Book client payments and trust transfers

    • Support invoicing and collection of ARs

  • Legal Support —

    • Managing calendaring, scheduling, and docketing for legal team

    • Litigation support, including filing litigation documents

    • General admin support to legal team

    • Drafting documents and notices for legal team

  • Admin Support for Firm’s CEO —

    • Managing calendaring, scheduling, and events

    • Business development support

    • Special projects

    • General administrative support and back-up support to the operations team as needed

required skills:

  • Minimum of 3+ years experience, in a similar role, at a law firm

  • Experience with CRMs, Clio, QuickBooks Online, and Dropbox

  • Team player, anticipates the needs of others 

  • Detail-oriented and analytical

  • Experience working in a fast-paced legal environment 

  • Organized and capable of handling projects in an efficient manner 

  • Personal responsibility for each assigned task and follow through to completion by the assigned deadline

  • Positive attitude and genuine passion for the job and the firm’s success

 

Success Behaviors:

To succeed at this position, a candidate must consistently meet the following:

  • Servant-hearted commitment to putting the team first

  • Ability to think outside the box to execute on projects based on end goal versus detailed road map

  • Proactive problem solving

  • High attention to detail, organized, and ability to follow processes

  • Ability to “get stuff done” with a positive attitude and work across a wide range of projects and areas

  • Work at a fast pace, sometimes with conflicting deadlines

  • Be proactive and self-reliant if new skills and capabilities need to be learned

  • Champions our Core Values:

    • Great attitude … put others first

    • Someone you can count on

    • Driven to make an impact

    • Courage to do the right thing

    • Always open to a better way

Next Steps

If you’d like to start a conversation, please fill out the forms below completely (attention to detail matters).  Once we hear from you, we will review what you sent and reach out to you if we think there is a possibility of working together. 

STEP 1: TAKE CULTURE INDEX SURVEY

We use Culture Index as a behavioral assessment tool in the hiring process because it is accurate at predicting certain workplace behaviors that are required for success in a role. The survey is a short quiz taken online that helps us determine whether we would be a fit based on objective measurements. While only one of the factors we consider, we have found Culture Index to be very accurate and helpful to both the firm and candidates.

STEP 2: TELL US ABOUT YOURSELF

STEP 3: UPLOAD YOUR INTRODUCTORY VIDEO

Shoot a not more than 3-minute video answering 5 questions after introducing yourself:

  • Why are you interested in this position?

  • What do you know about the company?

  • What is your ideal work environment

  • What are your strengths?

  • Where do you see yourself in five years? 

Darin M. KlemchukKlemchuk PLLC