Executive Assistant/Legal Assistant
Executive Assistant/Legal Assistant
Firm Overview
We are a Dallas-based intellectual property and business litigation boutique that helps companies protect their innovations, brands, and market position. The firm represents clients ranging from high-growth startups to multinational corporations, with a strong focus on intellectual property litigation and anti-counterfeiting enforcement campaigns.
We are known for pairing sophisticated legal strategy with a modern, operationally disciplined approach. The firm operates with structured project teams and emphasizes accountability, responsiveness, and exceptional client service. Their work often involves high-visibility enforcement matters, complex litigation, and coordinated brand protection initiatives.
The culture is collaborative, entrepreneurial, and high-trust. Team members are given meaningful ownership, direct exposure to leadership, and the opportunity to grow alongside a firm that values initiative, service excellence, and continuous improvement.
Employee Value Proposition
High Impact Role: Direct influence on major enforcement campaigns and complex litigation.
Leadership Exposure: Executive Assistant to the CEO with long-term potential to help grow other areas of his practice.
Growth Through Responsibility: The firm rewards capability with autonomy and increased scope.
Strong Culture: Collaborative, team-oriented, and not micromanaged.
Client Sophistication: Exposure to global brands and complex, high-stakes matters.
Competitive Benefits: Strong compensation structure with retirement contribution and bonus upside.
Position Overview
This is a dual Executive Assistant to the CEO and Litigation Assistant role serving as the operational hub of the legal team. The role is involves:
Case Management & Filings
Organizing and managing all state and federal filings
Project managing litigation and enforcement matters
Ensuring deadlines, pleadings, and campaigns move forward seamlessly
Executive Assistant to Darin
Full ownership of calendar management
Scheduling, prioritization, and workflow coordination
Acting as a gatekeeper and strategic support partner
Intake Support & Matter Management
Backup support for client intake
Opening and tracking new matters
Supporting transition of intake admin toward a more sales-focused role
This is a fully in-office position (Monday–Friday, flexible within reason on hours)
Ideal Candidate Profile
Required Experience & Competencies
5+ years of litigation experience (paralegal, legal assistant, firm administrator, or case manager)
Texas State and Federal litigation experience
Background in intellectual property or commercial litigation
Highly organized and detail-oriented
Able to juggle multiple competing deadlines with urgency
Team-first mindset with strong ownership mentality
Comfortable operating in a fast-moving, high-accountability environment
Preferred
Certified Paralegal
Experience with Clio (very strong plus)
Year 1 Performance Objectives
1. Own Litigation Operations
Within the first 90 days, take full ownership of:
All case filings (state & federal)
Calendar tracking and deadline management
Matter organization and document control
Success looks like:
Zero missed deadlines
Clean, well-organized case files
Attorneys confident that matters are moving without constant oversight
2. Successfully Project Manage a Major Enforcement Campaign
Take lead operational responsibility for a high-visibility anti-counterfeiting campaign involving a well-known brand.
Success looks like:
Coordinated filings and tracking across jurisdictions
Clear communication across internal team members
Campaign running smoothly without escalation
3. Elevate Executive Support to a Strategic Level
Fully assume control of Darin’s calendar, scheduling, and workflow prioritization.
Success looks like:
Optimized schedule aligned with firm priorities
Reduced friction and interruptions
Darin able to operate at a higher strategic level
4. Strengthen Intake & Matter Onboarding Systems
Provide reliable backup for intake while helping transition current intake support toward revenue-generating activities.
Success looks like:
Seamless new matter openings
Clean data entry and case setup
No operational bottlenecks as responsibilities shift
Job Type & Location
Full-time, in-office (Dallas, TX 75206)
Monday–Friday, 8:30 a.m. – 5:30 p.m.
Compensation & Benefits
Up to $90,000 annual salary (based on experience) plus benefits package
401k, Medical, Dental, Vision
Free parking and professional work environment